Before beginning workshop
1. You may open your zoom room 10 minutes before the workshop begins.
3. You may admit students into the breakout room until 5 minutes after the start time (this is Success Center policy).
4. Greet students as they enter the breakout room.
5. You may ask students to change their names on Zoom to reflect their actual names (some will enter without having an account, so they will appear as “participant,” “student,” etc.)
a. Select “Manage Participants”
b. Have the student put the computer cursor over their current “name.” When they do this, a “More” drop-down menu will appear; select it.
c. Tell the student to select “Rename”
d. They can type their actual name in the “Enter New Name” box.
6. At 3 minutes after the start time, begin the workshop.
Begin workshop
1. Greet students. Ex: “Hello and welcome to the Library Research workshop!”
2. If there is a lot of background noise, tell students that they should mute their microphones. (Participants can mute their microphones by mousing over the bottom of the Zoom window, and selecting the microphone icon.)
3. If you are recording the workshop, first ask participants’ permission to record the workshop for training purposes. Don’t record unless all agree
4. Establish chat/communication etiquette. Ex: “You are welcome to use the chat box during the presentation to ask any questions you may have. I will pause periodically to ask for questions and check the chat box. At that point, you can also ask your questions using your microphones if you like. Please remember that everyone can see what’s in the chat box.”
5. Tell students how they will receive credit for the workshop. Ex: “To receive credit for attending today’s workshop, I will email you verification before you leave the session. Please do not leave the Zoom room until you receive verification in your email.”
6. Tell students where they can find any handouts/presentations/resources you are using. Ex: “Today’s presentation, along with handouts, links, and more, can be found on the research guide for this workshop at https://libguides.chaffey.edu/LibraryResearchWorkshop . I will also put this link in the chat box.”
Workshop content
Teach the workshop content, depending on the subject. REMEMBER TO PAUSE FOR QUESTIONS FREQUENTLY
To share your computer screen with students. . .
· Mouse over the bottom of the Zoom window to see Share and click on Share.
· A new window should appear with thumbnails of your open documents and webpages.
· Select the thumbnail of the document or browser window that you wish to share and click on Share.
· To stop sharing, hover over the top of the Zoom window, and select Stop Share.
End workshop
1. Share slide with contact info, workshop guide link (https://libguides.chaffey.edu/LibraryResearchWorkshop)
2. Thank students for attending
3. Ask for questions
4. If you are recording, end the recording.
5. Verify Student Attendance via Badgr: (Video instructions)
a. Ask students to send their email addresses via private chat in the Zoom chat box.
b. Make sure you are not sharing your screen (video only).
c. Add student emails to the excel sheet provided by the success centers.
d. Upload to Badgr.
e. Un-check "Prevent Duplicate Badge Awards"
6. Direct students to create an account with Badgr. Share this video with them on how to access their badges.
Direct students to complete the Library Workshop Survey.
Stay in the Zoom Room until all students have received email notification from Badgr or have left the meeting.
If students experience a delay in receiving those results, send them my email (carla.castellaw@chaffey.edu) via the chat, and I’ll troubleshoot.
Familiarize yourself with how to use Zoom