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RAC Process

 

Resource Allocation Process

1. Each year, the PSR Committee generates a college-wide validated list of one-time and recurring resource requests. In validating program and services resource requests, the PSR Committee is responsible for ensuring that the request is timely and completely submitted, that the data trends are interpreted properly, and that the Visionary Improvement Plan goals are clearly aligned with resource requests. The PSR Committee provides a nal ranking of 1, 2, or 3 to each PSR submitted.

Programs and services receiving a ranking of 1 on their PSR have not met the PSR rubric requirements; therefore, their resource requests are not forwarded to the RAC for funding. (However, they may engage in a remediation process through PSR.) Programs and services receiving a ranking of 2 or 3 have met all of the PSR requirements; therefore, their resource requests will be forwarded to the RAC for funding consideration. 

2. Prior to review by the RAC, requests are categorized to align with funding sources and provided to the RAC tri-chairs. If there are sources with restrictions on the uses of the funds (eg. categorical, grant, instructional only, etc.) they will be reviewed by the applicable subcommittee rst. The subcommittee (eg. Perkins) will conduct their review of requests pursuant to their guidelines and processes, and will notify the RAC of the items funded before the remaining items are reviewed by the RAC.

The remaining requests are categorized into two major groupings: Instructional and Non-Instructional. Information about each resource request is outlined, including: quantity, cost per item, shipping information, recurring or one-time expense, type of item (supplies, equipment, software, and other), and priority ranking. This information is forwarded to the RAC Technical Review Group which includes the RAC Recording Secretary, Budgeting Services, the District’s grant manager, and IT personnel. The Technical Review Group reviews and determines if requests are within District standards and that the resource type is identified and categorized correctly to align with available funding. 

3. Once the RAC Technical Review Group has completed its work, the RAC determines which items will be recommended for funding using the prioritization provided by the programs and services and available funding. 

4. The RAC-recommended list is then compiled and forwarded to the President’s Cabinet for review and nal approval. 

5. Upon approval, the Office of Budgeting Services sends notification of approved funding and budget augmentations to applicable programs and services. Upon notification, programs and services may order their items within the timeframes outlined in the communication. If items were funded but not expended, the program or service may submit an appeal to the RAC Recording Secretary on or before March 1st of the current academic year. 

Remaining items not funded are no longer under consideration by the RAC for the current year. However, unfunded items will remain on the RAC review list for the duration of the requesting program or service PSR cycle. In the following year’s prioritization process, the program or service will determine if the request remains a priority, reprioritize the request, or remove it from the list. 

6. At year end, an annual expenditure report is submitted to the RAC. Additionally, the RAC will identify several programs and services to provide an assessment of the effectiveness of the items purchased. 

7. These documents will be reviewed by RAC and provided to the College Planning Council (CPC). CPC will provide guidance and evaluation of the effectiveness of the resource allocation process relative to institutional planning.